Guide to Renting a Property for Tenants
When you have found the property that you would like to rent you will need to fill in an application form with Lawrence Rooney Estate Agents. All applicants will be asked to fill out an application form and provide documents to support referencing. Please ensure that all sections of the form are completed and you have provided the documents requested for referencing. You will also have to pay a refundable holding fee of £100.00 (Terms and Conditions Apply). When we have received both your application forms, documents requested for referencing and the refundable holding deposit of £100.00 the property will be reserved for you whilst reference checks are completed.
Tenants Holding Deposit & Right to Rent Checks
We ask you to pay a refundable holding deposit of £100.00 (Terms and Conditions apply) to demonstrate a commitment to rent the property whilst referencing checks take place. Upon receipt of the holding deposit we will enter into an agreement to reserve the property subject to the Landlord receiving satisfactory replies to referencing checks, right to rent checks and other pre-tenancy enquires. We will reserve the property whilst the applicant completes the referencing process and the terms of the tenancy and any guarantee agreement are negotiated. Where the Landlord and the Applicant enter into a tenancy agreement relating to the Property it is agreed that the holding deposit will be credited to the Applicant’s rent account.
The holding deposit will not be refunded to the Applicant where the Applicant does not have a right to rent a property in the UK and the Landlord or his Agent did not know, and could not reasonably have been expected to know this, before the holding deposit was accepted or the Applicant provides false or misleading information, and the Landlord or his Agent is reasonably entitled to take into account the Applicant’s actions in providing false or misleading information or the difference between the false and correct information in deciding whether to grant a tenancy to the Applicant.
The Agent or Landlord may be required by law to carry out immigration checks on any occupiers at the Property. In these circumstances all occupiers who are authorised to live at the Property, whether or not they are named on the tenancy agreement, will be required to provide the Landlord with documentation to support their right to rent property in the UK prior to the tenancy being granted. Where an occupier has a time limited right to rent the Landlord or Agent is required by law to carry out follow up checks on the occupier. Where the occupier cannot produce evidence that they have a right to rent property in the UK, the Landlord or Agent must make a report to the Home Office. Where the Landlord or Agent has received notice from the Home Office stating that one or more of the occupier(s) do not have a right to rent the Property the Landlord or Agent may end the tenancy in accordance with the provisions of the Immigration Act 2014 (as amended).
A guarantor may sometimes be required. The guarantor is usually a close associate or member of the applicant’s family who is of sufficient means to provide a suitable reference's. This person will be required to sign a legally binding document, which could make him/her liable for the applicant’s obligations under the tenancy agreement. This could make the guarantor liable for the rent for the full term of occupancy as well as the full cost of any damage if the tenant breaches the terms of the tenancy. Each guarantor will need to complete an application form and be referenced before a tenancy can be considered. The guarantor will also have to sign the deed of guarantee before the tenancy can proceed.
Some landlords may put restrictions on such as the following:
It usually takes a minimum of 7 - 14 working days before you will be able to move into your property. We will do our best to accommodate your moving date however, no guarantees can be made as your application is subject to references. We will notify you as to whether your application has been successful and keep you informed during this process. If your application has been approved, we will agree a move in date.
Rent and Deposit Payments
The first month’s rent and the bond must be paid as cleared funds in to Lawrence Rooney Estate Agents client account before the keys can be released at the start of your tenancy. The holding deposit will be credited towards this first payment. Your initial payment can only be made by bank transfer or debit card payment WE WILL NOT ACCEPT PERSONAL CHEQUES OR CASH. Sometimes you may be required to pay six months rent and the bond at the start of the tenancy.
We will ask that you set up a monthly standing order facility for the total amount of rental on that property each month.
Tenancy Deposit & Inventory
A tenancy deposit will be held either by Lawrence Rooney Estate Agents (if the property is to be managed by ourselves) or the Landlord as a security against any breach of the tenancy terms by the tenant (such as damage to the property or its contents, loss of rent or other unexpected costs). This deposit is protected by: Deposit Protection Scheme (Tenancy deposit scheme). Details of the scheme and the dispute resolution provisions will be issued within 30 days of receipt of the deposit. The tenancy deposit is usually equivalent to maximum of five weeks rent and is returnable at the expiration of the tenancy, subject to a final inspection and full inventory check and any breach of tenancy terms by the tenant (such as damage to the property or its contents, loss of rent or other unexpected costs).
You should check carefully the condition of the property and its contents when you move in with respect to the inventory. The inventory is an important record which is used to assess any damage, dilapidation or losses during the tenancy – which may lead to deductions from the deposit being made at the end of the tenancy. If you find anything that is not in good order, then we ask you to report it to us within the first two weeks of moving-in so that the problem can be put right or marked on the inventory.
Tenants Content Insurance
As a tenant, you will be responsible for the safe-keeping of the property and its contents. You may wish to consider obtaining insurance for your own personal effects and for the contents and property belonging to the Landlord which you have agreed to look after.
Maintenance and repairs
Tenants are requested to bring any disrepair, damage or defect in the premises to the attention of the agent as soon as possible. In the event of emergency repairs please contact Lawrence Rooney Estate Agents on 01772 614433 if the property is to be managed by ourselves or contact your landlord if your landlord is managing your tenancy.
If the property is being managed by Lawrence Rooney Estate Agents we have a online reporting system for repairs and maintenance. We have a commitment to resolve issues quickly and reliably. This online system helps us to receive the information that we need in order to understand your problem. It also allows you to upload photos of your problem that may help our contractors to bring the right tools and equipment to fix your problem. To access the system please use https://lawrence-rooney.fixflo.com. Repairs for non-emergencies that are reported online are likely to be dealt with more quickly than those that are reported by telephone or by email. Emergencies must continue to be reported both by telephone office hours 01772 614433 out of office hours to be confirmed at beginning of tenancy and by https://lawrence-rooney.fixflo.com.
Lawrence Rooney Estate Agents will ring gas, electricity and water suppliers notifying them of meter readings at the commencement of the tenancy. We will also write to the local authority for council tax purposes.
It is the tenant's responsibility to arrange services (normally telephone, gas, electricity, television licence, satellite TV, internet, water and council tax). Applications for electricity and gas supply need to be made directly to the supplier. You should also contact the telephone service provider for connection of your telephone and internet service. Lawrence Rooney Estate Agents or your landlord cannot accept responsibility for any costs incurred with connection of supplies.